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Now that you've booked your trip, it's time to plan all the details and tell your class or group the good news! In this area you will find useful information, forms and downloads to use in planning your visit and launching to parents.

From booking to arrival, you can manage your trip online with our Trip Planner. Make changes to your booking, confirm your numbers, save information to complete later, or simply use it to refer back to important details about your trip, all in one place inside a secure log in area. You can log in to your account with the details you were given during your booking process by clicking on the 'Log in to Trip Planner' button at the top of the screen.

Check out our videos on YouTube!

Our videos are a great way to introduce Kingswood to parents and the young people you are bringing on your trip.

We have a selection of videos available on our YouTube channel, and more information for you to view or download to help launch your trip below.


See our YouTube channel
Play Youtube

Welcome guides

We have put together these handy guides to help you in preparation for your trip.

Welcome guide for teachers Welcome guide for non-school group leaders

Pre-visit documents

Click on the link for your centre to download the pre-visit documents you will need to complete before your visit.

The documents are supplied in PDF format which can be filled out, saved and emailed back to your chosen centre or can be printed off and posted. If you need any help filling the forms out, your centre will be more than happy to assist. Their contact details can be found at the bottom of each page throughout the pack.

Colomendy Dearne Valley Dukeshouse Wood Grosvenor Hall Isle of Wight Overstrand Hall Peak Venture Staffordshire West Runton Château de Chantereine

Launching to parents

These letters provide a basic template for writing to the parents of your group, they can be edited to include the details of your group, visit dates and chosen centre. The letters are supplied in Word format which you can view or save by clicking the links below.

Parents evening flyer Introductory letter to parents Launch letter to parents

Savings cards

Savings cards can be used to help parents spread the cost of paying for their child's visit to Kingswood. These are supplied in PDF in format and can be downloaded and printed using the link below.

Savings cards

Information for parents

For information for parents, including a packing list, sample menus and our handy parent guide, click the button below.

View information for parents