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We understand the hard work and effort that goes into organising a residential visit for a school or group. In this area you will find useful information, forms and downloads to use from planning your visit and launching to parents to getting ready for your arrival.

More useful resources:
Kingswood news
Risk assessments
Brochure downloads
Special Educational Needs (SEND)
Staff standards
Accommodation and catering
Information for parents

Preview days

We host regular preview days at all our centres so that you can experience first hand everything Kingswood has to offer. Our preview visits provide the perfect opportunity for you to get to know our team and see other groups' visits in action. You will receive a guided tour of our grounds and facilities and you can even try some of our activities for yourself.

Preview day dates and family taster days for school group leaders

If you are a school group leader, you and your family can enjoy our action packed taster days at the following centres.

Next teacher preview days to be announced soon.

Group preview days and weekends

If you are a non-school group leader, you and your family can join us for preview days at the following centres. Preview days are free and give you a chance to truly experience what our Kingswood centre have to offer to your group when they come to visit.

Pre-visit documents

Click on the link for your centre to download the previsit documents you will need to complete before your visit.

The documents are supplied in PDF format which can be filled out, saved and emailed back to your chosen centre or can be printed off and posted. If you need any help filling the forms out, your centre will be more than happy to assist. Their contact details can be found at the bottom of each page throughout the pack.

ColomendyDearne ValleyDukeshouse WoodGrosvenor HallIsle of WightOverstrand HallPeak VentureStaffordshireWest Runton Château de Chantereine

Launching to parents


These letters provide a basic template for writing to the parents of your group, they can be edited to include the details of your group, visit dates and chosen centre. The letters are supplied in Word format which you can view or save by clicking the links below.

Parents' Evening Flyer
Introductory letter to parents
Launch letter to parents



These presentations can be used during a parents evening to introduce your visit to the parents of your group. The presentations are supplied in PowerPoint format which you can view or save by clicking the link for your centre.

Colomendy presentationDearne Valley presentationDukeshouse Wood presentationGrosvenor Hall presentationIsle of Wight presentationOverstrand Hall presentationPeak Venture presentationStaffordshire presentationWest Runton presentation 

Savings cards

Savings cards can be used to help parents spread the cost of paying for their child's visit to Kingswood. These are supplied in PDF in format and can be downloaded and printed using the link below.

Savings cards

Fundraising pack

We want to help make fundraising for your next adventure as easy as possible, so our fundraising pack full of useful ideas, tips and print-outs is downloadable below:

Fundraising packSponsorship formFundraising flyerFundraising posterFundraising wallchart

Social media

We like to share our most exciting and inspiring Kingswood moments via our social media channels. It is a fantastic way for parents and other groups to see what happens at our centres and for you and your group to look back on your experience. You are welcome to use any photographs we post of your group in your own communications.

From time to time you may see the centre social media representatives walking around with an iPad taking photos and videos of the activities, they will always ask the
party leader's permission before photographing the children.

It is the responsibility of the party leader to obtain permission from parents/ guardians for children to be photographed for social media purposes. This may be covered by the school or group's consent form or you may obtain permissions for your Kingswood visit separately. A template photography consent form can be found below:

Photography consent form


Other useful downloads

Booking terms and conditions
Britannia coach services terms
Teachers welcome guide
Non-school group leaders welcome guide
Safeguarding policy

Risk assessments

The nature of what we do means that safety and risk assessments are integral to the way we operate.  We have a comprehensive set of risk assessment forms and would advise that you check with your local authority as to your exact requirements prior to your visit.

Read more


Here are some of the things that our Group Leaders regularly ask, if you don’t see the answer to your question here, just give our friendly team a call on 0800 655 6564.

Read more

Lost property

To report any items left on centre during your visit, please use our lost property form.

Report lost property